ByLaws

MID – ATLANTIC CENTRAL SERVICE ASSOCIATION

BYLAWS

ARTICLE l

NAME

Section 1. Name. The name of this professional organization is the Mid-Atlantic Central Service Association of New Jersey, hereinafter referred to as the “Association.”

ARTICLE II

BUSINESS OFFICE

Section 1. Business Office. The Association is located in the State of New Jersey and the principle business/headquarters shall reside in the City of Voorhees and County of Camden. The Association shall maintain in the state of New Jersey a registered office and a registered agent at such office, and may have other offices within or without the State.

ARTICLE III

PURPOSE

Section 1. Purpose. The purpose of this Association shall be to provide its membership with educational opportunities, professional and scientific development, and continuing education units necessary to maintain certification required by the State of New Jersey. The Association will gather knowledge and experience from members for the purpose of providing the highest quality service expected from hospital Sterile Processing Departments. The Association shall abide by the guidelines and standards established by the American Association of Medical Instrumentation and the International Association of Healthcare Central Service Material Management.

ARTICLE IV

MEMBERSHIP

Section 1. Categories of Membership

A.

Active Membership

1.

Active members shall be those persons irrespective of professional status who are performing or managing the functions of

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decontamination, inspection, packaging, sterilization and sterile storage of medical instruments or devices in a healthcare facility.

2.

Active members may serve on committees, councils or task forces as appointed. Active members are entitled to one (1) vote on each issue submitted to a vote of the membership and may hold office in the Association after having met qualifications identified in Article VI.

B.

Associate Membership

1.

Associate members shall be those persons determined by virtue of their occupation to have an allied relationship with the Central Service Material Management profession and related fields.

2.

Associate members may serve on committees, councils, or task force as appointed. Associate members are entitled to one (1) vote on each issue submitted to vote of the membership, but shall not serve as an officer, member of the Board of Directors or a committee, council or task force chairperson.

C.

Non-Voting Memberships.

1.

Emeritus Membership

i.

The Association may grant Emeritus Membership for individuals who have been members in good standing of the Association for five (5) years and who has inactive status and have provided outstanding service for the Association. Fees and dues may be waived as determined by the Board of Directors of the Association.

ii.

Emeritus membership may be a person retired from professional life but permitted to be retained as honorary title the rank of the last office held.

iii.

Emeritus membership may not vote or serve as an officer, member of the Board of Directors or a committee, council or task force chairperson.

2. Other non-Voting Memberships. The Board of Directors may have the authority to establish and define other non-voting categories of membership.

Section 2. Dues. The Executive Board of Directors shall determine the annual membership dues.

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ARTICLE V

OFFICERS

SECTION 1. OFFICERS. The officers of this association are the President, President Elect, Vice President, Secretary, Treasurer, Immediate Past President.

A.

President. The President shall be the official representative of the Association and shall preside at meetings of the Association and the Board of Directors. The President shall:

1.

Appoint all committee, councils, and task force members except the Nominating Committee.

2.

Serve as an ex-officio member of all committees except for the Nominating Committee.

3.

Appoint the chairman of each standing committee.

4.

Appoint the tellers of annual elections.

5.

Perform such other duties as are necessarily incident to the office of President.

6.

Assume or appoint an active IAHCSMM member to represent the Association at IAHCSMM’s Board of Directors or annual conference.

B.

President-Elect. The President-Elect shall observe, assist, and consult with the President. The President-Elect facilitates continuity in transition to the office of the President. In the absence of the President, the President-Elect shall preside over meetings of the Executive Board of Directors. The President-Elect will serve as a member of any appointed committee.

C.

Vice-President. The Vice-President shall assume all duties of the President and President-Elect during their absence and/or their vacancy. The Vice-President is responsible for the day-to-day operations of the Association to include managing committees, councils, task forces and vendor participation.

D.

Secretary. The Secretary shall record, preserve, and make available all meeting minutes for the Association. The Secretary shall post all meeting minutes on the Association web site and perform all other duties as are necessary.

E.

Treasurer. The Treasurer shall monitor the fiscal affairs of the Association and provide reports to the Executive Board of Directors. The Treasure will develop business plans in collaboration with the Executive Board of Directors.

F.

Immediate Past President. The Immediate Past President shall observe, assist, and consult with the Executive Board of Directors in the continuity

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of the Association. The Immediate Past President shall be a non-voting member of the Executive Board of Directors. The Immediate Past President shall become a voting member of any appointed committee for a term of one (1) year following the term of office as President. If the Immediate Past President is unable to serve, a former Past President will be appoint by the committee.

ARTICLE VI

ELECTION & TERMS

SECTION 1. ELECTION & TERMS

A.

Election Process. The election process shall be conducted annually and

approved by the Executive Board of Directors.

B.

EXECUTIVE BOARD OF DIRECTORS. The Association membership shall elect Executive Board of Directors consisting of written nomination and simple majority of the members voting.

C.

PRESIDENT and PRESIDENT-ELECT. The membership shall elect a President-Elect annually to serve for one (1) term of one (1) year. Upon completion of this term, the President-Elect shall assume the office of President at the close of the annual IAHCSMM conference for a term of one (1) year.

D.

Immediate Past President. Upon completion of the term of office of President, the President shall become known as the Immediate Past President and shall serve as a non-voting member of the Executive Board of Directors. In the event the Immediate Past President is unable to fulfill his/her term of office on the Executive Board of Directors, the president of the Association may appoint a former Past President to fulfill the term. The Immediate Past Present shall assume the office for a term of one (1) year.

E.

SECRETARY/TREASURER. The membership shall elect a Secretary/Treasurer for a two (2) year term. The Secretary/Treasurer shall assume the office at the close of the IAHCSMM Conference.

F.

Board Directors. Board Directors shall be elected to serve one – two (2) year term. Board Directors shall be elected in even and odd years. Board Directors shall assume the office at the end of the 1st quarter of the fiscal year.

ARTICLE VII

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FINANCES

SECTION 1. FISCAL YEAR. The fiscal year of the Association shall begin on the first day of January and end on the 31st day of December.

SECTION2. CONTRACTS. The Executive Board of Directors may authorize any officer or officers of the Association to enter into any contract or execute or delivery any instrument in the name of and on behalf of the Association.

SECTION 3. CHECKS AND DRAFTS. All checks, drafts or other orders for the payment of money, notes or other evidence of indebtedness issued in the name of the Association shall be signed by an officer of the Association. In the absence of such determination by the Executive Board of Directors the Treasurer of the Association shall sign such instrument.

SECTION 4. DEPOSITS. All funds of the Association shall be deposited to the credit of the Association in such banks selected by the Executive Board of Directors.

SECTION 5. DISSOLUTION AND TRANSFER OF ASSETS. The Association is organized exclusively for charitable, scientific, and educational purposes as a not-for-profit organization specified in these bylaws and no part of net earnings of the Association shall be distributed to or benefit any private shareholder or member of the Association. On dissolution of the Association any funds remaining shall be distributed to one or more regularly organized and qualified charitable, educational, scientific, or philanthropic organizations to be selected by the Executive Board of Directors in accordance with the objectives of the Association.

ARTICLE VIII

CONFERENCE SPONSORSHIP

SECTION 1. CONFERENCE SPONSORSHIP. When resources are available the Association will sponsor an officer, or board member, and/or an Association member to attend the annual IAHCSMM conference or to a local education seminar as guided by the Association’s purpose.

SECTION 2. NOMINATION. Written nominations for conference sponsorship will be reviewed and approved by the Executive Board.

SECTION 3. APPROVAL. The Association Officers and Board Directors will nominate and reimburse an officer or board member to represent the Association at the Annual IAHCSMM Conference. If any of the current officers are not available to attend the annual IAHCSMM conference the Association Officers will decide whether to sponsor a nominated member to attend the IAHCSMM conference for that year.

SECTION 3. REIMBURSEMENT. The Association will reimburse the following.

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Conference registration and travel expenses to the annual IAHCSMM conference to include a round trip coach airline tickets, taxi/shuttle to and from airport to hotel, economy airport parking, conference lodging and meals (capped at $30/day). The Association will not reimburse for alcohol.

SECTION 4. QUALIFICATION. Members of the Association who are nominated for a sponsorship to attend the annual IAHCSMM conference must meet the following criteria. They have to be a member in good standing with the Association and IAHCSMM. The member must have a minimum of 5 years CRCST experience. The applicant must demonstrate professional commitment to IAHCSMM and the Association and provide written recommendation(s). The Executive Board will interview the applicant followed by a vote.

SECTION 5. CONFERENCE TURN KEY. Members who are sponsored by the Association to attend the annual IAHCSMM conference are expected to share their experience by posting a summary, photos, or educational articles obtained during the conference on the Association’s web site.

ARTICLE VIII

PARLIAMENTARY AUTHORITY

SECTION 1. PARLIAMENTARY AUTHORITY. The rules contained in Robert’s Rules of Order, Newly Revised, shall govern meeting of this Association in all cases to which they are applicable. Sturgis Standard Code of Parliamentary Procedure will serve as a resource to interpret Robert’s Rules of Order, Newly Revised.

ARTICLE IX

STATEMENT OF NONDISCRIMINATION AND POLITICAL AFFILIATION

SECTION 1. STATEMENT OF NONDISCRIMINATION. This Association shall not discriminate against person in the hiring of personnel, election of board members, provision of service to the public, the contracting for or purchasing of services on the basis of race, color, sex, national origin, disabling condition, age, lifestyle or any other basis prohibited by law.

SECTION 2. STATEMENT OF POLITICAL AFFILIATION. No substantial part of the activities of the Association shall participate in propaganda or attempt to influence legislation by publishing or distribution statements to intervene in any political campaign on behalf of any candidate for public office.

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